Collaborating in GC Forms

To collaborate on a draft:

GC Forms does not yet have a simultaneous collaboration feature for editing a form together.

1. Sign in to GC Forms.
2. In Forms, select the draft form you want to share with colleagues.
3. In the top menu, select “Share” > “Share by email”.
4. Enter the email address of a colleague.
5. Your colleague will receive a copy of the form file (in JSON format) to work on from their account by opening a form file.
6. These steps can be repeated to share back updates.

To share access to a published form‘s responses:

It is possible to have multiple people get access to a form once it’s published. This is helpful if the responsibility of downloading responses is shared by many colleagues.

For responses you download from GC Forms:

1. Sign in to GC Forms.
2. Ensure all people involved also have GC Forms accounts.
3. In Forms, select the published form you want to share access to.
4. In “Responses”, select “Manage access” on the right side of the screen.
5. Enter the email address of another GC Forms account within your department or agency to invite them to help you manage responses.

For responses you receive by email:

Use a shared inbox to distribute the workload.

For any issues related to shared access:

Contact the Support team with the email addresses that will need to access the published form together, as well as the URL link of the form. We will do our best to get back to you within 2 business days.